Occasionally an indexer might find, in the midst of a project, that switching to the other system would be better, but this must be cleared with the publisher. If you are writing an index or hiring an indexer, you have to know which system the publisher uses. There are two main systems of alphabetizing - word-by-word and letter-by-letter - with some variations within each system. Hunting for an organization or business whose name was just initials or began with initials was sometimes tricky, but I soon learned that if I did not find something interspersed with other entries, I could look at the beginning of that letter.Īs an indexer, I have to know the conventions of alphabetizing so I can enter terms in the software program, and like so many other things in editorial work, there are different standards to follow. I rarely had to alphabetize anything outside of school assignments (I did not organize my spices alphabetically), but I had to understand alphabetization to find a word in a dictionary, a name in a phone book, a card in a library catalog, or a folder in a file cabinet. Lankin, Lanky, Lenkin, Lincoln, Linkin. Go by the first letters - Bincoln, Fincoln, Lincoln, Mincoln - and if they’re all the same, look at the second, then the third, etc. The alphabetizing I learned in school so many years ago - all before PCs and the Internet, of course - was easy.
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